Property delivery certificate: What is it and how should I generate one?



The real estate require care and
organization. When leasing contracts are made, it is essential to
prepare a property delivery certificate 
, which makes clear the status
of the elements and accessories of the real estate, which the landlord delivers
to the tenant.

In general, minutes and formats designed to record all
the information are used, with specific details of the quantities, condition of
the elements, and observations that are considered important to deliver the
property to the lessee. 

The real estate rental market ,
moves in a wide panorama of properties: houses of different level or status,
commercial premises, offices, warehouses, and others.

This
leads us to be careful when preparing contracts, delivering and receiving real
estate.

The
lessee is the one who will make use of all these assets and must later deliver
them in similar conditions to the lessor, so the real estate agent is in the
middle facilitating and landing the management, he is the right hand of the
parties to solve the pertinent proceedings.

What is the property delivery certificate? 

It is a document in which the state of a blue
world city property is clearly stipulated when the lease has been
accepted. The property delivery certificate is the document that
provides security on the elements 
when they are delivered for the
enjoyment of the tenant.

It contains the personal data of the
parties involved, state of the property and its elements such as: windows,
curtains, switches, locks, faucets and others, in each of the rooms or areas of
the property. 

Importance of the
property delivery certificate

This document cannot be missing
when the property is delivered in a lease. 
It is the evidence of delivery of the property with each
of its elements, the state in which they are, type and quality.

With the duly completed delivery
certificate, both the lessee and the lessor record that they are satisfied with
the diligence of delivery and received of the property as lease.

In some cases, the properties are leased
furnished, so the inventory includes furniture, decorative items, appliances
and their status at the time of delivery.

When the
return of the property is made, when the lease contract is terminated, it will
be with the act of delivery of the property
 , that the confirmation of receipt of the elements
and the acceptance or repair of any non-conformance with respect to I delivered
it.

How to generate a property delivery certificate?

You can make a format in an Office program
such as Excel or Word, in which a heading with the data of the parties is
filled out and an inventory format is attached to fill in the fields in each of
the areas or areas of the property and its elements

The format
is filled in at the time of delivery in the presence of the tenant, so that it
receives satisfaction. 
If necessary, details that are
considered important are described, for example: mirror in main bathroom, new.

Points to integrate in
the minutes

The following items are specified in the
property delivery certificate:

  • Property address, clear and complete
    nomenclature.
  • Landlord information, address, telephone.
  • Tenant data, telephone, second
    address. 
  • Date of delivery of the property.
  • Service status, delivery of last service
    receipts.
  • Detailed inventory of property elements
    for each room or area.

Usually
a second or parallel part is left blank for the lessee to make the delivery at
the time the contract ends, that is to say that the delivery certificate is
completed upon receipt of the property and also, upon delivery to the lessor.

Each
of the parties keeps a signed copy of the delivery certificate at the beginning
and at the end.

 Sample
property delivery certificate 

It
consists of a minute specifying the diligence of delivery of the
property. It is titled as PROPERTY DELIVERY ACT , and its
content may be, for example:

On
December 14, 2010, in the city of Bogotá, Mr. Gabriel Atehortúa Castro
identified with ID 55´074.820, who will be called THE LESSOR ,
and Mr. Jaime Rodríguez Herrera with ID 83’153.974 who, hereinafter will be
named THE LESSEE , were present in order to carry out the
delivery and reception of the house located at 56d Street No. 25 c 37, Galerias
neighborhood, according to the lease agreement No. 323, stating the following:

  1. The lessor delivers and the lessee receives the property in full
    compliance, according to the inventory annexed to this Act, in which all the
    elements found in the dwelling that is taken for lease are related.
  2. According to the clauses of the lease, the lessee will use the
    property for which it was established and within normal conditions, for which
    at the time of delivery of the property the review of each item will be carried
    out according to the inventory .

In
evidence, the two parties sign.

This
example is specific to Colombia, although the content may be similar in Mexico
or Chile, there are particularities.

For
example, in Mexico, the minutes are usually written by a notary, including the
financial details and the conditions of delivery of the property.

Además.
especifican en ítems a parte los recursos humanos, financieros, materiales de
la diligencia y las partes adicionan una declaración juramentada. En Chile y en
España también es un documento elaborado en notaría, y suelen incluir artículos
específicos de leyes que aplican. 

Conclusions

It is vitally important to prepare a delivery certificate, blue world city islamabad overseas block

And blue world city islamabad location map  to carry
out leases in the delivery and receipt of the properties.

Real Estate companies provide advice to
carry out these proceedings, avoiding impressions or omissions that harm the
parties.

As a real estate agent you should familiarize yourself with the formal
documents of delivery and receipt of real estate, contracts, minutes,
inventories and all the management that provides excellent customer service.

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